VENDOR APPLICATION PERIODS
Pricing will increase with each application period
• PRIORITY APPLICATIONS – CLOSED.
Application Period January 23 – February 23
Review Period February 24 – March 6
Applicants will hear back by the end of the review period.
• ADVANCED APPLICATIONS – OPEN NOW!
Application Period February 24 – March 16
Review Period March 17 – March 30
Applicants will hear back by the end of the review period.
• LATE APPLICATIONS
Application Period March 16 until all spaces are filled
Late applications will be reviewed and processed in the order they come in.
VENDOR EVENT DATES & TIMES
*4 Days of Aloha is a 4 day event however, VENDORS ONLY OPERATE FOR 3 DAYS FROM JULY 21 – 23*
The following event times are tentative and are subject to change slightly in the event of program changes. Vendors will be notified asap of any time changes.
Location: Esther Short Park – Vancouver, Washington
• Friday, July 21………Gates Open 3pm | Event 4 – 9pm
• Saturday, July 22….Gates Open 9am | Day Event: 10am – 5pm | Concert(Optional) 6pm – 10pm
• Sunday, July 23…….Gates Open 9am | Event: 10am – 5pm
VENDOR ACCOMODATIONS
• LODGING: Select hotels will be offering a special event rate for 4 Days of Aloha participants. A list of hotels and their rates will be posted soon.
• AIR TRAVEL: FLYING FROM HAWAIʻI? Please use the 4 Days Of Aloha discount code (kekukui) for Hawaiian Airlines to save 5% on your air travels to this yearʻs 4 Days Of Aloha. The code may be used throughout the year as well.
• CARGO SHIPPING: SHIPPING FROM HAWAII? 4 Days Of Aloha is pleased to offer an air cargo discount through our airline sponsor, Hawaiian Airlines. For more information please inquire on shipping from Hawaii to PDX.
VENDOR TERMS & CONDITIONS
1. Regardless of previous years participation, vendors are required to submit an application to be considered.
2. The cost of vendor space will increase on February 24 and again on March 17. Vendor costs and price increases will follow this order:
• General Vendor..………………….$700 → $725 → $750
• Prepared Cold Food Vendor….$950 → $975 → $1000
• Hot Food Vendor…………………$1300 → $1325 → $1350
3. Vendor fees cover your assigned vendor space. The standard vendor space sizes are as follows:
• General Vendor,,.………………….10ʻ x 10ʻ
• Prepared Cold Food Vendor…..10ʻ wide x 20ʻ deep
• Hot Food Vendor……………..…..10ʻ wide x 20ʻ deep
4. NO REFUNDS will be issued after payment has been processed and vendor application has been accepted. If your application is not accepted, you will receive a full refund. If selecting the pre-register option upon payment, your card will not be charged until accepted.
5. Prepared Cold Food Vendors & Hot Food Vendors are required to pay 15% of gross revenue to Ke Kukui Foundation at the end of the day on Sunday.
6. We reserve the right to select appropriate vendors to ensure a variety of vendors and products.
7. 4 Days of Aloha is held outdoors at the beautiful and historic Esther Short Park and is a RAIN OR SHINE EVENT!
8. Upon acceptance, accepted vendors will need to complete a vendor registration to confirm participation and provide required information.
9. Vendors will receive a vendor packet by July 1st that will include vendor location, check in time, and other important information.
10. Once vendor packets are sent out, we will not be able to respond to any requests including but not limited to rental add ons, switching locations or check in times. Special requests must be submitted with application. Preferred check in time will be requested on vendor registration after acceptance. Please understand that we may not be able to fulfill all requests.
11. Intrusion into unmarked space will not be allowed. Your table must be covered with a cloth or other appropriate covering. All storage containers must be placed out of view under a table or neatly stored in a storage tent. White tarps are required if used.
12. Items not listed on your application will not be allowed to be sold at the event. If you would like to add an item after submitting your application, please send a request to vendors@kekukuifoundation.com. Upon approval, your application will be updated.
13. Any signage or advertising that will be displayed at your booth must be approved. Any advertising that has not been approved will be asked to be taken down or put away.
14. Vendors must follow their assigned check-in time for setup. Breakdown is no earlier than 5:00pm on Sunday. Vendor booths must be OPEN and STAFFED at ALL times during the event.
15. Bagged trash can be left at the trash receptacle nearest to your booth for pickup throughout the day. Vendors are required to have all trash bagged and space cleaned before leaving each day and prior to the closing of the festival on the last day. All cardboard boxes must be broken down.
16. Vendors before, during and after the event will be responsible for providing their own security of “valuables”. Theft and loss are the responsibility of the vendor. We will have security officers patrolling the park area overnight on Friday & Saturday nights. However any items left overnight are at your own risk. If you choose to leave your tent, please drop your tent to the lowest settings or enclose the tent with tarp siding.
17. By submitting the vendor application, it is understood that in case of: fire, strikes, accidents, transportation contingencies, rain/heat, any causes due to Mother Nature or for any other cause whatsoever beyond our control, Ke Kukui Foundation will not be held responsible for any injury, loss or damages.
18. Violators of the conditions and terms of this agreement will be asked to cease operating their booth & will forfeit their fee payment. They may also not be allowed to participate in any future Ke Kukui Foundation events.
For any vendor questions please email vendors@kekukuifoundation.com.
